CALL FOR WORKSHOPS
The 2018 MICCAI conference will be held in Granada, Spain. The conference will host a variety of workshops, challenges, and tutorials. Workshops have become essential components of MICCAI conferences, particularly as the field has undergone steady growth and has expanded into a diverse set of areas. Workshops attract a large number of participants, offering opportunities to both the organizers and the attendees.
The workshops will take place on September 16 and 20, 2018. All events will be located at the main conference venue. Each workshop may be organized as a half-day (8:00am-12:30, or 1:30pm-5:00pm) or a full-day (8:00am-5:00pm) meeting. The reserved rooms that are available will be listed on the MICCAI 2018 website (www.miccai2018.org).
The deadline for proposal submissions is January 15, 2018. Suggestions of complimentary or significantly overlapping proposals will be made by January 22, with an opportunity to augment and align submissions. Feedback to organisers will be given on February 19 and final decisions given on March 5.
The proposals for all workshops must be submitted through the submission system (see link below), where there is a structured set of questions. Note: Due to potentially overlapping content in events, proposals will be encouraged to discuss inter-relationships after an initial sifting review.
Proposals for all workshop events will be evaluated using a number of criteria, including the expected number of participants and/or the complementarity of the topics addressed. It is expected that workshops organisers will articulate a plan detailing management of all administration responsibilities outlined below.Organizers of the accepted proposals are required to administer the following:
- Construction of an independent website for their event.
- Management of advertising and promotion of the event.
- Management of the paper/result submission (where relevant).
- Organization of an evaluation process independently (in accordance with the outlined procedures).
- Preparation, or provision of support for preparation of soft-copy proceedings as either an independent volume or a joint volume produced for a collection of events at MICCAI 2018 (where relevant). Note: For the joint proceedings please note that due to limitations imposed by the publishers, the number of names from the workshop organisation team may be limited, especially for volumes with a small number of papers.
- Preparation of electronic (pdf) versions of papers and programmes, and submission of these to the MICCAI 2018 organizing committee for distribution to the registered participants. For proceedings the timing of this submission needs to be approximately 6 weeks prior to the conference.
This year, the submission process will be formalized to ensure uniformity. Workshop organizers must complete the submission form found here: https://cmt3.research.microsoft.com/SATELLITES2018
Note: If a workshop involves a challenge, proposals must be submitted for both components as each will be evaluated independently.
Due to the limited number of rooms available, and to maintain relevance to the conference participants, a selection will be performed within the submitted workshops. The specific selection criteria are included in the proposal forms. Examples of the criteria are:
- Expected interest of the topic for MICCAI audiences. Emergent subjects will be favourably considered if the link with the MICCAI community is clearly established.
- Quality of the organization planned for the review process in workshops, the speaker selection in tutorials, and the challenge organization in terms of the data provided and evaluation of results.
- Details of planning, dates and scheduling for workshop proceedings and management of the related work.
To ensure a rich and diverse program, we reserve the right to ask satellite events with substantial overlap to merge or alter their scope.
The process to evaluate challenges has been formalized this year. Proposals will be reviewed by three reviewers, who will evaluate the proposal, provide feedback, and assist organizers in making a final decision. These reviewers will be chosen based on their expertise in the area, with at least one of the reviewers having appropriate clinical expertise in the topic, where relevant.
Authors will assign to the MICCAI Society the right to distribute the workshop material to MICCAI members and to workshop and conference attendees, independently of the copyright ownership planned by the workshop organizers. It is up to the workshop organizers to obtain corresponding agreement of the authors.
MICCAI 2018 will not pay for travel arrangements or stipends for the organizers of satellite events nor provide concessions on registration fees.
The MICCAI 2018 satellite events committee has limited funds for waiving the registration fees for a number of speakers, including those from outside the MICCAI community. Organizers should send a request to firstname.lastname@example.org with justification for their request. Organizers and speakers who plan only to attend the satellite event they are involved in are expected to register for the event unless registration fee waivers have been requested and granted.
|15 January 2018||Proposals are due|
|22 January 2018||Preliminary feedback where relevant|
|19 February 2018||Feedback to organisers|
|5 March 2018||Decisions announced|
|1 April 2018||Individual websites are up and running|
|11 June 2018||Recommended workshop paper deadline|
|July 2018||Deadline to submit soft-copy proceedings (in pdf)|
Example Workshop Proposal Submission Form
1. Organising Team *
Please list the names and the affiliations of the people organising and responsible for the
2. Workshop Description *
A MICCAI satellite workshop should provide a discussion forum focusing on a specific
sub-topic of MICCAI or promote novel fields of research within MICCAI. Please provide a
detailed description of the specific subject that will be addressed in the workshop. Note
that workshops that are too general and cover a wide variety of topics will be asked to
narrow their scope and potentially consider merging/aligning with others.
Will the workshop be a full day event or a half-day event?
4. Expected Number of Attendees and Participants *
An important prerequisite for a successful workshop is sufficient number of submissions
and attendees. Please provide and explain the basis of your estimate (e.g. numbers from
previous workshops), and/or provide a list of potential participants, and/or indicate if they
have already confirmed their willingness to submit.
If this is a repeat event please provide a brief summary of previous instances and brief
rationale for continuation or ideas for improvements.
6. Speakers/Preliminary Program *
Please provide names, even if preliminary, of the invited keynote speakers. Note that
MICCAI will not waive speaker registration fees unless explicitly requested and approved
by the MICCAI satellite events committee as per the "call for workshops" guidelines.
7. Review Process *
To ensure that the workshop will adhere to standard academic review practices, please
indicate what will be your review process and how this will mitigate possible conflicts of
8. Proceedings *
Please let us know if your event will have proceedings, and whether you would like these to be part of the MICCAI Satellite Events joint proceedings published in LNCS or prepared independently (provide details in this case).
9. Specific Requirements
Please let us know if you have specific requirements or need hardware, technical
equipment or support (e.g., projectors, computers, monitors, loud speakers,
10. Other Comments
Please let us know if you have any other information or comments you would like to be
11. Terms and conditions *
Please confirm that you have read the details regarding your expected duties, selection criteria, budgets and management process.